Make the Meeting Worth Leaving the Office: The Agenda: Leadership offsites at The Sanctuary at Argenta in 2027
Make the Meeting Worth Leaving the Office
You've cleared the calendar. You've booked the room. Everyone on your leadership team has set aside a full day.
Now picture how it usually goes: a rented conference room, a long table, a projector humming in the corner, and a plan to finally talk about the big stuff. By mid-morning, someone is answering email. By lunch, the real conversation still hasn't started.
Leaving the office only matters if the day is built to use it.
That's what this blog is for. Below you'll find a sample agenda for a smaller leadership group, with a seated lunch and time set aside for relationship-building, plus a look at the meeting setup that supports it. If you're searching for a leadership offsite venue in North Little Rock for 2027, The E.O. Manees House and The Sanctuary at Argenta are a good place to start.
A sample agenda for a leadership offsite at The Sanctuary at Argenta in 2027
Most leadership offsites don't fall flat because of the people. They fall flat because the day was a conference room with a different address.
If you're looking for a leadership offsite venue in North Little Rock for 2027, start with the agenda. When you know how the day should flow, it's much easier to see what you need from a room.
The Sanctuary at Argenta is a restored church in North Little Rock's historic Argenta Arts District, and it hosts corporate meetings. It has room for a bigger team than most offsite venues, so it works well when you're bringing in regional managers, department heads, or your whole leadership bench and still want focus, good conversation, and a seated meal in a setting that doesn't feel like the office. [ADD: a few sentences in your own words about what the room feels like and what makes it work for meetings] Here's a sample day to build from.
A sample agenda for a larger leadership group
This example is for a team of roughly 150-200 people meeting on a weekday in February 2027. It's a starting point, so adjust the timing to your goals.
9:00 AM: Arrival and coffee. Give people time to settle in, grab coffee, and talk before the first session. With a bigger group, this is also when people find their seats and catch up with colleagues they don't see every day.
9:30 AM: Opening session. Set the goals for the day and the decisions you need to leave with.
10:00 AM: Strategy working session. This is your longest block of focused time, so keep it free of interruptions. With a larger team, consider splitting into smaller discussion groups and bringing the ideas back to the full room.
11:30 AM: Break and reset. A real break helps the afternoon go better.
12:00 PM: Seated lunch. Sit down together at tables instead of eating over laptops. Seated lunch is where the relationship-building happens naturally.
1:15 PM: Relationship-building time. Plan something simple, like small-group conversations or a guided question at each table. The goal is to give leaders time to connect without a screen between them.
2:00 PM: Priorities and next steps. Come back together, name owners and deadlines, and decide what happens in the first 30 days.
3:00 PM: Wrap-up. Close on time so the day ends on a high note.
What the meeting setup looks like
A good agenda only works if the room supports it. Before you book, ask to see the exact setup for your day.
AV, confirmed in advance.
The Sanctuary at Argenta has a large 14.5-foot projector screen with AV for presentations, so everyone in a bigger room can see what's on the screen. Tell our team what your sessions require, such as audio for remote participants, and get it confirmed in writing. For this sample day, here's what we'd confirm: audio, connection options, and any remote-participant needs.
Tables and chairs, confirmed for each part of the day
A working session and a seated lunch need different arrangements. For this sample agenda, we'd plan: meeting layout and table/chair counts for the working session, and seated lunch layout.
Ask whether the room changes over during your break, who handles it, and whether it affects your rental hours.
Capacity: how big can the group be?
The Sanctuary accommodates up to 250 guests, so there's plenty of room whether you're hosting 30 people or a much larger leadership gathering. Confirm the capacity of your specific layout, especially if you want tables for a seated lunch.
Smaller team? Consider E.O. Manees House
If your leadership group is on the smaller side, our sister venue, E.O. Manees House, sits just across the street in Argenta and also hosts corporate meetings. It has a 72-inch TV on wheels for video and presentation needs, and it works well for smaller groups that want a more intimate setting. Some teams may also want to explore using both venues in one day. That depends on availability and your layout, so bring it up when you request your quote.
Why February works for an offsite
Early in the year is a natural time to reset priorities. A February offsite can help your team set goals for the year ahead, and an indoor event keeps the weather from driving your plans. Dates fill up, so it's smart to start the conversation early. Ask about backup arrangements for arrival, parking, and guest comfort in colder weather.
Questions to ask before you book your offsite
The draft plan for your day should answer these questions:
- Is the AV equipment you need confirmed, and who is available to help on the day?
- What is the table and chair setup for your working session and your lunch?
- Who handles setup, breakdown, and any room change?
- What rental hours are included for arrival, setup, and cleanup?
- What catering requirements apply for a seated lunch?
- What parking and accessible routes are available for a larger group?
Bring your preferred date, group size, and a draft agenda to your tour. Those three things help our team show you the right layout and prepare an accurate quote.
Ready to plan your 2027 leadership offsite?
Share your date, group size, and agenda, and we'll help you picture the day. Request a quote for your February 2027 offsite at The Sanctuary at Argenta, and we'll put together a proposal based on your specific needs.
FAQ's
How many people can The Sanctuary at Argenta hold?
The Sanctuary accommodates up to 250 guests. Confirm the capacity of your specific layout, especially if you're planning a seated lunch, and share your group size when you request a quote.
What does a leadership offsite agenda look like?
A typical day includes an arrival and coffee window, a focused working session, a seated lunch, relationship-building time, and a closing session to set priorities and next steps. The sample agenda above is a starting point, and our team can help you adjust the timing to fit your goals.
Can we have a seated lunch during our offsite?
Yes, many teams build a seated lunch into the day. Ask our team about catering requirements and the table setup for your group size, and confirm whether the room changes over between your working session and lunch.
Is AV available for presentations and meetings?
The Sanctuary at Argenta has a large 14.5-foot projector screen with AV for presentations. Tell us what else your sessions require, such as audio for remote participants, when you reach out, and ask for confirmation in writing before you book.
